How To Move and Rearrange Pages in Word in 3 Simple Ways

How to Move and Rearrange Pages in MS Word

There might be a time when you wanted to rearrange pages in Word document. Even though it depends primarily on your work purpose, it’s likely that you want to move your pages in any given Word document, especially for long documents.

Sadly, it isn’t possible to find a way to reorder your word document. This is because Microsoft Word is an application used to process words, but not the document. As a result, you would only see an ongoing document. You shouldn’t try to compare Word with PowerPoint, where you can easily rearrange slides. But you need not worry, we will show three effortless to move, change order of pages or rearrange pages in Word document.

Rearrange Pages in Word Using Navigation Pane

Microsoft Word comes with a pretty handy tool called Navigation Pane. It helps you navigate throughout the document you are working on. If you maintain a heading on each page, Navigation Pane is an easy method to change the order of pages in a Word document.

Note that this method is only applicable if your document contains headings on the top of each page. In order to rearrange pages using Navigation Pane in word, follow these steps:

  1. Click on the View tab located on top of the Ribbon bar.
  2. Click on the Navigation Pane located in the “Show” section under the View tab.
  3. When the Navigation Pane appears, click the Headings option.
  4. Now choose the heading of the page you want to move and wait until you see a dark line.
  5. Move or drag the dark line to the position you want, and your page will be moved accordingly.

Once the heading is moved, its contents will also move along with the heading letting you rearrange pages in word. Although here are some of the things you might need to remember.

If you don’t have any text with headings format, you should add some headings to your document. You can do that by choosing a text, then going to the Home tab and selecting a heading from the options.

The Heading will be listed in the order they were placed in the text, from top to bottom —Heading 1, Heading 2, Heading 3 etc. in ascending order.

Move Pages in Word using Keyboard Cut and Paste Option

If your document doesn’t have the option use Navigation Pane option, then the copy and paste might be a better option to check out. Copying and pasting the text can be done using your mouse. You can also use your keyboard, if you prefer that way. Here’s how to use copy and paste to move pages in a Word document.

  1. Head over to the top of the page you want to move. Now, place your cursor at the beginning of the text you would like to move.
  2. Hold down the Shift Key on your keyboard and press the PgDn (Page Down) key on the keyboard. This will select the text to the end of the page. You can also select additional text by holding down the Shift Key and pressing the Page Down (PgDn) key again.
  3. Press Control (Ctrl )+ X on your keyboard to cut the selected text.
  4. Now move your cursor to the place where you want to move the text. Then press Control (Ctrl) + V to paste the text that you cut in Step 3.

This will cut and move the text to rearrange pages in word document.

Change or Re-order Pages in Word Using Mouse Cut and Paste Option

If you don’t like using a keyboard to cut and paste option, then you can also use your mouse to move Pages around in a Word document. Here’s how you can do it.

  1. Head over to the top of the page you want to move. Now, place your cursor at the beginning of the text you would like to move.
  2. Click and hold down the left button on your mouse and drag over the text you want to cut. This will highlight the text you want to move.
  3. Right-click the selected text and click on Cut.
  4. Move the cursor to the place where you want to move the text. Right-click and select the Paste option on the shortcut menu.

If you cut and move the text, you might misplace the text. If you do it by accident, then you can always Undo the any step by pressing the Ctrl + Z on keyboard. Instead, you can also use the Undo option in the Quick Access toolbar.

Rearrange Pages in Word using mouse cut and paste

It is always better to use the Copy option over Cut option. This will maintain the previous text if you don’t want to lose your text that you want to move. Once pasted, you can delete the original text later.

Rearrange Pages in Word Easily

We hope that you understood how to rearrange text in Word using the above methods. The above procedure vary in their effectiveness. It is better to choose your preferred way. So it’s better which method you choose to rearrange pages in Word. These methods work with every version of the Microsoft Office, but if you still face any problem, you can comment down your questions below.

Posted by
Sajid Shaik

Sajid Shaik is the Founder and Editor-in-Chief at Tech Baked. He is a tech enthusiast who shares his tech knowledge with the world through his writings. You can find his work on publications like AndroidJunglee, TheLeaker, and GeekDashboard. He's also known for his Graphic Design skills, which led him to design the Vector Avatar for MKBHD in 2016.

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