A Gmail signature is a block of text, contact information, links, or images that can automatically appear at the bottom of your emails. You can use it to add your name, job title, company details, phone number, website, social links, or even a business logo without typing the same information every time you send an email.
Gmail lets you create and customize signatures directly from its settings. On a PC, you get more formatting options and can create multiple signatures, add images, and choose different signatures for new emails and replies. Gmail also lets you set up a mobile signature when using the Gmail app on Android, iPhone, or iPad.
In this guide, we’ll show you how to add a signature in Gmail step by step, along with how to edit an existing signature, add a logo or image, use a signature generator, and fix common Gmail signature problems.
How to Add a Signature in Gmail on PC
The easiest way to create a complete Gmail signature is from Gmail on a computer. This method works on Windows, Mac, Chromebook, and other computers using a web browser.
- Open Gmail in your web browser and sign in to your Google account.
- Click the Settings (gear) icon in the upper-right corner.
- Select See all settings.
- Make sure you are on the General tab.
- Scroll down until you find the Signature section.
- Click Create new.
- Enter a name for your signature. This name is only used to help you identify it.
- Click Create.
- Type your signature into the signature editor.
For example, a basic professional signature could include:
John Smith
Marketing Manager
Company Name
Phone: +1 555-1xx-4567
Website: example.com
You can use Gmail’s formatting toolbar to change the font, text size, bold or italicize text, change alignment, create links, and add images.
Once your signature is ready, scroll further down and click Save Changes if Gmail presents the option.
Set Your Gmail Signature as Default
Creating a signature doesn’t necessarily mean Gmail will automatically insert it into every message. Check the Signature defaults section after creating your signature.
Gmail provides separate options for:
- For new emails use
- On reply/forward use
Select your newly created signature from the appropriate drop-down menu.
You can therefore use your signature on new emails but leave it out of replies, or automatically use it for both.
Gmail can also place your signature before quoted text in replies and remove the standard -- line that normally appears before it. Look for this option under the signature settings if you prefer that layout.
How to Add a Signature in Gmail on Android
If you regularly send emails using the Gmail app on an Android phone or tablet, you can configure a mobile signature.
- Open the Gmail app on your Android device.
- Tap the Menu icon in the upper-left corner.
- Scroll down and tap Settings.
- Select the Gmail account for which you want to create a signature.
- Find Mobile signature in the settings.
- Enter the signature you want to use.
- Tap OK to save it.
Your mobile signature will then be used when you send messages from the Gmail app with that account.
Keep in mind that Gmail’s mobile signature editor is much simpler than the desktop version. If you want a professionally formatted signature containing images, logos, different fonts, and links, creating it using Gmail on a PC is generally easier.
How to Add a Gmail Signature on iPhone
You can also create a signature specifically for emails sent through the Gmail app on your iPhone.
- Open the Gmail app on your iPhone.
- Tap the Menu button.
- Tap Settings.
- Under Compose and Reply, look for Signature settings.
- Turn on Mobile Signature if required.
- Enter the signature you want to appear in your emails.
- Return to Gmail when you’re finished.
The signature should now appear when sending emails from your Gmail account using the app.
Remember that a Gmail mobile signature and the full signature you created using Gmail on a PC may behave differently. If you need complex formatting, create and manage the full signature through Gmail’s desktop website.
How to Add a Gmail Signature on iPad
Adding a Gmail signature on an iPad is similar to doing it on an iPhone.
Open the Gmail app, go to Menu > Settings, and find the signature option under the compose and reply settings.
Enable the mobile signature option and type the signature you want to use.
If you use Gmail through a desktop-style browser on your iPad, you may also be able to access Gmail’s full web settings. This can be useful when you need formatting features that aren’t available through the mobile signature editor.
How to Edit a Signature in Gmail
You don’t need to delete your signature and start over whenever your phone number, job title, website, or other information changes.
To edit a Gmail signature on a PC:
- Open Gmail.
- Click Settings.
- Select See all settings.
- Stay on the General tab.
- Scroll to Signature.
- Select the signature you want to edit.
- Make your changes in the signature editor.
- Scroll down and save your changes if necessary.
You can change the text, links, formatting, images, and other information from the same editor.
For Android, iPhone, and iPad, open the Gmail app’s settings and return to the mobile signature option to change the existing text.
How to Add an Image or Logo to a Gmail Signature
Businesses and professionals often add a company logo, profile picture, or another small image to their email signatures.
Gmail’s desktop signature editor makes this easy.
- Go to Gmail > Settings > See all settings.
- Scroll down to Signature.
- Create a new signature or select an existing one.
- Place the cursor where you want the image to appear.
- Click the Insert image icon in the formatting toolbar.
- Choose or upload your image.
- Insert it into the signature.
- Adjust its size if necessary.
- Save your changes.
Avoid using an unnecessarily large image. A compact logo usually looks cleaner and is less likely to dominate the email on smaller screens.
After adding the image, send yourself a test email and check it on both a computer and phone.
How to Add a Link to Your Gmail Signature
You can make your website, company name, or other signature text clickable.
Open the Gmail signature editor and:
- Highlight the text you want to make clickable.
- Click the Link icon.
- Enter the destination web address.
- Confirm the link.
- Save your changes.
You can use this for a company website, portfolio, booking page, or other relevant professional page.
Avoid adding too many links. A simple signature is usually easier to read, particularly on mobile devices.
How to Create Multiple Signatures in Gmail
One useful Gmail feature is the ability to create multiple signatures.
For example, you could have:
- A full business signature for new clients
- A shorter signature for replies
- A personal signature
- A customer-support signature
Go to Settings > See all settings > General > Signature, and click Create new for each signature you need.
Give each one a recognizable name.
While composing an email on Gmail’s desktop interface, you can also switch signatures without returning to Settings. Look for the Insert signature pen icon in the compose window and choose the signature you want.
This is particularly useful if you use the same Gmail account for different types of communication.
How to Use a Gmail Signature Generator
You don’t have to design a professional email signature manually.
A Gmail signature generator can create a formatted signature using information such as:
- Your name
- Profile photo
- Job title
- Company
- Phone number
- Email address
- Website
- Company logo
- Social media profiles
Once you’ve created the design, the generator will typically provide a formatted signature that you can copy.
You can then go to:
Gmail > Settings > See all settings > General > Signature
Create a new signature and paste the generated signature into the editor.
Always send yourself a test email afterward. Third-party signature generators can use formatting that looks different across Gmail, Outlook, Apple Mail, and mobile email apps.
Also consider what information you’re providing before entering personal or business details into a third-party signature generator.
How to Change Your Gmail Signature While Writing an Email
If you’ve created multiple signatures, you don’t have to use the same one for every email.
On Gmail for desktop:
- Click Compose.
- Find the Insert signature icon at the bottom of the compose window.
- Click it.
- Select the signature you want.
Gmail will insert the selected signature into that particular email.
You can also choose Manage signatures from this menu when you need to change your signature settings.
How to Remove a Signature From Gmail
If you no longer want Gmail to automatically add a signature:
- Open Gmail on your computer.
- Go to Settings > See all settings.
- Scroll to Signature.
- Find Signature defaults.
- Select No signature for new emails and replies/forwards.
If you want to completely delete a saved signature, select it in the Signature section and use the delete/trash option.
On Android, iPhone, or iPad, return to the Gmail app’s signature settings and disable or clear the mobile signature.
Gmail Signature Not Showing? Try These Fixes
If you’ve created a signature but it doesn’t appear when composing an email, first check your Signature defaults.
Go to Gmail’s signature settings and make sure the correct signature is selected for new emails and, if wanted, replies/forwards.
If the problem continues, try these fixes.
Check for Hidden Signatures in Replies
Gmail can sometimes hide signatures and older quoted content behind the three dots in a conversation.
Expand the trimmed content to see whether your signature is actually present.
Check Your Mobile Signature Settings
The Gmail app has its own mobile signature settings. If your desktop signature works but emails sent from your phone look different, check the Gmail app’s settings on your Android, iPhone, or iPad.
Check Plain Text Mode
Rich formatting, images, and certain signature elements may not work correctly when you’re composing an email in Plain text mode.
Disable Plain text mode if you need a formatted signature.
Signature Image Isn’t Showing
If your logo or image isn’t appearing correctly, remove it from the signature and insert it again through Gmail’s signature editor.
Also make sure the image is accessible and isn’t excessively large.
Send a Test Email
Don’t judge the final appearance only from Gmail’s compose window.
Send an email to yourself and check it on desktop and mobile. If you’re creating a business signature, it’s also useful to test how it appears in another email client.
What Should You Include in a Professional Gmail Signature?
A professional email signature doesn’t need to contain a lot of information.
For most people, the essentials are:
- Full name
- Job title or role
- Company or organization
- Phone number, when relevant
- Website
- A small company logo, if needed
You can also include selected social profiles or another useful link.
Try to avoid turning your signature into a large advertisement. A clean, compact signature is easier to read and works better across PCs, phones, and tablets.
Frequently Asked Questions
How do I add a signature in Gmail?
On a PC, open Gmail and go to Settings > See all settings > General > Signature. Click Create new, enter your signature, select it under Signature defaults, and save the changes if required.
Can I add a Gmail signature on my phone?
Yes. The Gmail app allows you to create a mobile signature on Android, iPhone, and iPad. Open the app’s Settings, select the appropriate account or signature settings, and configure your mobile signature.
Can I add a logo or image to my Gmail signature?
Yes. Gmail’s desktop signature editor has an Insert image option that lets you add an image or company logo to your signature.
How do I edit my Gmail signature?
Open Gmail > Settings > See all settings > General, scroll to Signature, select your existing signature, and edit its content. On mobile, change it through the Gmail app’s signature settings.
Can I have more than one Gmail signature?
Yes. Gmail’s desktop version allows you to create multiple signatures and choose which one is used by default. You can also switch between saved signatures while composing an email.
Conclusion
Adding a signature in Gmail takes only a few minutes and can save you from repeatedly typing your name and contact details at the end of every email.
For the most customization, open Gmail on a PC and go to Settings > See all settings > General > Signature. From there, you can create and edit signatures, add links or images, create multiple signatures, and choose separate defaults for new emails and replies.
Gmail users on Android, iPhone, and iPad can also configure a mobile signature through the Gmail app. If you want something more visually polished, you can create the design with a Gmail signature generator and then add it to Gmail’s desktop signature editor.
Whichever method you use, send yourself a test email after setting up the signature to make sure the text, links, and images display correctly on both desktop and mobile devices.